Anglican Diocese of Ottawa Archives

Diocesan Archives has reopened with limited capacity
The Diocesan Archives reopened to researchers on September 4, 2012, after a hiatus of nearly a year.

The Archives is unable to accept records from parishes for the next two years, as its shelving is currently filled with records from the Archives vault. The vault has been destroyed to make way for another Archives facility under the new Cathedral Hall. The Archives will resume accepting parish records when it moves into its new facility at some point in late 2014.

How to find us during construction
The Archives is located in the crypt of Christ Church Cathedral, 420 Sparks Street, Ottawa, Ontario. Drivers still approach the parking lot on the east side of the Cathedral from Sparks Street. Near the Queen Street exit to the parking lot you will see a small shed-like structure on the east wall of the Cathedral. An outer door at the bottom of the steps is kept locked to maintain security, but pressing the Archives buzzer will summon the Archivist, to provide ready access.

Glenn J Lockwood
Diocesan Archivist & Registrar
September 10, 2012

Hours for researchers
Mon-Tues 9:00 - 12 noon and 1:00-4:00pm

The diocesan Archives is not open to the public Wednesday through Sunday, and we are closed the last week of May, June, September and December, when the Archivist is on vacation.

Diocesan Archives
Photo Brian Sarjeant


Our mandate is to collect, preserve, make available and exhibit the historically significant records of the Anglican Church in the Diocese of Ottawa for the years dating from 1779 to the present. We acquire parish records of all types for Anglican congregations in eastern Ontario and western Quebec, and we are always interested to learn about collections to add to our holdings.

Please note that the Archives will be closed to researchers from October 1 2011 through to the end of March 2012, due to the challenges posed by construction this autumn and winter. Construction around Christ Church Cathedral is obliging the Archives to empty its current vault and undertake construction of a larger new vault. The diocesan Archives will still issue certificates, and it will be handling requests from the Bishop's Office during these months, as it moves its collections from the old vault to the new vault.

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Acquisition policy
The Archives' collection policy provides for the acquisition of parish and diocesan records that include:
  • Parish registers - records of births, baptisms, confirmations, marriages, deaths and burials
  • Vestry records - including annual reports, attendance records, minutes and related papers from meetings
  • Service registers - also called Vestry Books
  • Records of committees and organizations - including minutes, reports and correspondence of groups such as building committees, choirs, Sunday schools, parish councils, men's groups, women's organizations, and youth groups
  • Financial records
  • Property records - including contracts, deeds, architectural plans, building permits, indentures, petitions for consecration, etc.
  • Service bulletins and leaflets - for regular and special events
  • Correspondence - including parish mailings
  • Parish newsletters
  • Historical information - books, booklets and news clippings
  • Photographs - identified as completely as possible by view, date, event and persons depicted
  • Guest books, parish lists and photo directories
  • Special collections and informational materials - usually identified by source and by topic, including scrapbooks

The Archives' collection also includes the following diocesan records:
  • Bishops' papers
  • Episcopal Office records
  • Synod journals
  • Diocesan Council records
  • Governance and Communications Committee records
  • Financial Affairs Committee records
  • Parish Ministry Development Committee records
  • Risk and Audit Committee records
  • Diocesan newspapers
  • Papers of prominent clergy and laypeople
The diocesan Archives does not purchase archival material.

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Archeion
Archeion database The Diocese of Ottawa has some 222 churches and parishes listed at the Archeion website of the Archives Association of Ontario. Find out about the extent and variety of records in the diocesan Archives for any parish and congregation by visiting Archeion

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Fees schedule
Certificate (or certified transcript) of baptism, confirmation, marriage or burial*
$30 each

Preliminary genealogical research requests (taking up to half an hour to carry out)*
$20

Professional genealogical research*
$40 per hour

Access to Parish registers by visitors*
$3 per vol.

Access to Parish registers on official church business*
No charge

Searching online database of 800,000 baptisms, marriages, burials
$5 per hour; $2 for 20 minutes

Photocopies
20 cents per page

* Photocopying and photographing parish registers is not permitted under any circumstances
* Subject to privacy/confidentiality/conservation/size of request restrictions

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Friends of the Diocesan Archives
  • The Friends of the Diocesan Archives was formed in November 2000 to provide additional support for the Archives and the affiliated Wilfred H. Bradley Reference Library. The aims and objects of the Friends, as they appear in the by-laws are;
  • To support the activities of the Anglican Diocese of Ottawa Archives to acquire, preserve, make available and exhibit historical records of the Diocese and its Parishes
  • To promote awareness of the history and heritage of the Anglican Church in the Diocese of Ottawa and of the programs and activities of the Diocesan Archives
  • To generate revenues and raise funds, and
  • To carry on related duties.


Jack Francis  Mikael Hicks
Volunteers Jack Francis (l) and Michael Hicks (r). Photos Brian Sarjeant

Members are encouraged to become involved in various activities of the Friends and are eligible to serve on the Board of Directors.

The cost of an individual annual membership (based on the calendar year) is only $20. New members are always welcome. To sign up, simply contact the Archivist at the postal address, telephone number or email address provided below.

The Friends is an arms-length organization, and provides funding in areas where the Archives budget proves insufficient. We offer charitable tax receipts for all donations of ten dollars or more to the Diocesan Archives. Such donations can be mailed to the address shown below, or you may designate a donation to Friends of the Archives online [link to Donate Now page].

The Friends of the Archives has a popular sale each year of pre-owned books, to help raise funds for purchases of new books desired for the Archives. The sale takes place in the display area of each annual Synod.

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Friends of the Archives newsletter
Read about the Friends and the Archives in the two most recent issues of the Newsletter.

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Diocesan Archives
Photo Brian Sarjeant

Hours
Mon-Tues 9 - 12am; 1:00-4:pm

The diocesan Archives is not open to the public Wednesday through Sunday, and we are closed the last week of June, the last week of September and the last week of December. If you are planning on paying us a visit, it is always a wise policy to telephone ahead to make sure we shall be open on the day you plan to visit.

Parish registers of baptisms, confirmations, marriages and burials.

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The Wilfred H. Bradley Reference Library
Named in honour of the first diocesan Archivist, our library contains some 7,000 titles. It includes books and pamphlets on Anglicanism, apologetics, architecture and decoration, Biblical criticism, biography, Canon Law, church order, commentaries, conferences and congresses, doctrine, Christian education and training for ministry, ecumenical affairs, other faiths, general history, Christian history, historical papers of the Canadian Society of Church History, The Journal of the Canadian Church Historical Society, history of the Church of England and the Anglican Church of Canada, history of the Diocese of Ottawa, family history, Canadian social history, liturgy and lectionary, missions, moral and pastoral theology, music, poetry and literature, sermons-addresses-lectures-essays, spirituality, monarchy and a host of other worthy works.

SEARCH
The Wilfred H. Bradley Reference Library


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Volunteer Programme
The Archives welcomes a select number of volunteers to enjoy and contribute time to the preservation of our documentary heritage. Volunteers are able to execute a variety of tasks based on their interests and abilities, including accessioning, arranging records, identifying photographs, and cataloguing.

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For further information contact:
Dr. Glenn J Lockwood
Archivist
Anglican Diocese of Ottawa,
71 Bronson Ave.
Ottawa, ON K1R 6G6
Telephone: 613-232-7124 Ext 234
Fax 613-232-7088 Attn: Glenn Lockwood
archives@ottawa.anglican.ca

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Parish Registers
Parish registers for these locations are in the collection of the Anglican Diocese of Ottawa Archives. Access is subject to provisions of the Privacy Act and the Personal Information Protection and Electronics Documents Act.


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The Anglican Diocese of Ottawa
71 Bronson Avenue, Ottawa ON K1R 6G6
Tel: 613-232-7124 Fax: 613-232-7088
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Privacy Standards Policy: It is our intention to comply fully with Canada's Personal Information Protection and Electronic Documents Act;
we collect, retain, and distribute personal information in accordance with the Act's ten principles